Every ticket on file.
Every swing covered.
CertVault is the credential wallet for rostered workers — and the live compliance & rotation board for the employers who deploy them. Tickets on file, real-time POB, audit-ready in one place.
Employers trial free · workers always free.
Built for mining · offshore · marine · oil & gas · construction
Up and running in minutes
Create a free account
Sign up in under a minute — no credit card needed, free forever.
Upload your documents
Add certificates, licences, medicals, visas and more. AI fills in the details.
Set your availability
Toggle on when you are looking for work and set your preferred industries and locations.
Get found or share your profile
Employers can discover you via search, or send them your direct profile link.
Create an employer account
Set up your company profile with the industries you hire for.
Find or invite workers
Search for new workers using AI or filters — or invite your existing team directly by email or shareable link.
Connect and hire
Send contact requests to new workers, or add invited workers straight to your workforce once they sign up.
Manage your workforce
Assign workers to sites, track compliance, and export reports for audits.
One profile. Every cert.
Always ready.
Stop emailing PDFs and hunting through folders. Upload your certificates once, share your profile with any employer instantly.
AI completeness check
Upload your CV and CertVault automatically checks whether your uploaded documents back up every qualification you claim — including international certificate equivalents.
12 document categories
Certificates, licences, medicals, immunisations, working visas, aviation licences, site safety cards, site inductions and more — plus a dedicated High Risk Work Licence card — all in one secure place.
Expiry reminders
Get notified before certificates expire so you are never caught off guard on site.
Share your profile
Send employers a link to your profile — no login required on their end.
Rotational & offshore ready
Set your departure airport and work type so FIFO, rotational, and offshore employers worldwide can find you.
Free ATS CV optimizer
Free AI tool that scores your CV for Applicant Tracking Systems and generates ATS-optimised CVs from your uploaded credentials. Tailored to any job ad.
Built for rotational
workforces.
Run FIFO, offshore and mining crews from one board: POB, rotations, shutdowns, payroll and client invoicing. Search workers and track every ticket to expiry.
Employee & Site Management — end to end
From the first invite to offboarding, every worker's rotations, compliance checks and site moves sit in one record.
Onboarding → Active → On Leave → Offboarded. Role, site, and status tracked per worker.
Assign workers to named sites. Live headcount board shows who's on site, travelling, or scheduled.
Build named crews, set swing schedules, and project rotations months ahead with per-worker overrides.
20+ pre-built checklist items per worker. Track completion with timestamps and progress bars.
- Compliance board with expiry alerts
- CSV export for audits
- Invite workers by email or link
- In-platform contact requests
- Site induction requirements & matching
- Not-required doc exclusions per worker
Find workers
AI natural language search
Type what you need in plain English — "offshore crane operator with BOSIET from Perth, available now" — and AI finds matching workers and ranks them by fit. International certificate names are understood.
CV completeness scores
Every worker profile shows an AI-generated completeness score — how well their uploaded certificates back up the qualifications claimed in their CV. See matched items, gaps, and expired documents at a glance.
Advanced filter search
Prefer traditional filters? Search by industry, location, departure airport, work rights, role, and availability — alongside the AI search.
Direct contact requests
Reach out to workers directly through the platform. Workers accept or decline — keeping all communication in one place.
Run your crews
Site compliance dashboard
Assign workers to sites and get instant visibility of expiring or expired certificates across your entire team — with CSV export for audits.
Workforce management
Add workers to your workforce, assign them to sites, set their role and status (onboarding, active, on leave), and keep private notes.
Invite your existing workforce
Already have a team? Invite your current workers directly by email or shareable link — they sign up, upload their documents, and appear in your workforce automatically. No need to search.
Bulk import your workforce
NewSwitching from another system? Drop in a CSV of your crew and a folder of their tickets — we AI-extract each certificate (name, issuer, expiry), malware-check every file, and your compliance dashboard works from day one. Workers claim their profile later.
Mining shutdown campaigns
Plan a fixed-date shutdown without a recurring roster: declare the roles and headcount you need, fill them from your workforce, and invite for the gaps — invites bind to the slot and auto-assign on acceptance.
Pay & bill
Payroll & timesheets
Track hours, days, leave and pay rates per worker across monthly or rolling cycles. Auto-generate entries from crew rotations, let workers self-manage their own timesheets, or log them yourself.
Invoice your clients
NewBill the clients you supply for labour and equipment. Pull priced hours or man-days straight from timesheets or the crew board, add a markup, and issue a numbered PDF — worker names never appear, only role/rank aggregates.
Know the certs. Know the industries.
Free guides to the certifications and industries CertVault is built for — written for the people who actually carry the tickets.
Offshore Oil & Gas
The safety stack for offshore mobilisation — and how CertVault keeps it audit-ready.
Covers BOSIET · HUET · MIST · OGUK Medical
Industry guide →Marine & Maritime
Seafarer certification, STCW basics, and flag-state endorsements in one profile.
Covers STCW · Flag endorsements
Industry guide →Mining
Site inductions, high-risk tickets, and keeping a whole crew audit-ready.
Covers White Card · Site safety
Industry guide →Certification guides
Plain-English explainers — what each ticket covers, how long it lasts, what it costs, and how to renew.
Browse all guides →Ready to get started?
Workers keep their tickets in one place. Employers see who's ready to fly.