Find verified workers, monitor certification compliance across your workforce, and manage FIFO site rotations — all in one platform.
Sign up at certvaultapp.com/employer/signup. All employer accounts start with a 30-day free trial with full access to every feature.
Add your company name, industry, and contact details. Workers see who is contacting them before they respond — a complete profile significantly improves acceptance rates.
CertVault has two ways to find workers:
Shortlist workers you are interested in, then send a personalised contact request with a message explaining the role. When a worker accepts, their full contact details (email, phone, messaging apps) are revealed to you.
There are two ways to bring workers into your workforce:
Once a worker is in your workforce you can track their full lifecycle, assign roles, link them to sites, and manage their onboarding — all from one page.
The compliance board on your dashboard shows every worker's certification status at a glance. Red means something is expired, amber means expiring within 60 days, green means everything is current. Click any worker to see the full detail and view their actual documents.
If you manage a rotational or offshore workforce, enable FIFO mode in your profile settings to unlock the full Site Management module.
Every file is virus-scanned on upload. Workers upload original documents directly — no manual entry. You can view the actual certificate files from their profile. CertVault also runs an AI completeness check comparing CV claims against uploaded documents.
A colour-coded view of every worker's cert status: green (all current), amber (expiring within 60 days), red (expired). It's on your dashboard and updates in real time.
Yes — on a worker's compliance tab, click "Not required" on any document. It will no longer trigger warnings on your dashboard, workforce list, or POB board. You can undo it at any time.
An optional module for rotational and offshore employers. Enable it in your profile to unlock the POB board, swing calendar, crew manager, and travel manifests.
You receive a weekly email listing every worker with an expiring or expired document. The compliance board on your dashboard also gives a live view at any time.
Yes — and this is the recommended way to onboard workers you already employ. From My Workforce, click "Invite Worker" to send an email invite or copy a shareable link. The worker signs up, uploads their documents, and appears in your workforce automatically. You do not need to search for them.
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